Notary Work Products

The Notary Work Group, formerly the Notary Essentials Work Group, is an active Work Group under the Business Processes & Procedures Committee.  Notaries public provide an important service in the processing of land records and other documents. PRIA encourages specific standards for notaries who handle recordable documents and for commissioning authorities who appoint, oversee and discipline notaries. PRIA also strongly encourages statutory support of notarial principles and practices that ensure the integrity of the real property conveyance process.

The Notary Work Group was responsible for drafting a White Paper (see below) that provides all recording jurisdictions with confidence that the concept of electronic notarization is valid and acceptable in the process of recording documents in the public record.

Goals

  1. Consider topics related to notaries and notarial practice, including electronic notarization, in order to develop and promote national standards and best practices for the property records industry.
  2. Develop a presentation to be used by PREP to explain eNotarization and its relationship to eRecording in all the recording jurisdictions.
  3. Communicates to PRIA members, and those who use the recorder’s services, the importance of having their states approve the concept of electronic notarization.

The Notary Standards and Principles document was originally issued in June 2002, just after the passage of UETA and ESIGN and before the adoption of URPERA. At that time, few counties were recording documents electronically and notary laws had not yet been amended to include electronic notarization. We are now at the 10th anniversary of UETA and ESIGN, the 1982 Uniform Law on Notarial Acts has undergone extensive revision and is awaiting NCCUSL and ABA approval, and over 500 counties in 35 states report that they are now recording documents electronically. PRIA has reached the point at which the need for a revised Notary Standards and Principles document is critical.

The outcome of this project is a revised “Essential Notary Standards and Principles in the Recording Process” document that recognizes and accounts for changes in notarial laws, best practices, rules and regulations over the last eight years.

To access eNotary documents in the PRIA Resource Library, click here.

 

Electronic Notarization - Traditional Assurances for Electronically Recorded Documents

This white paper provides recording jurisdictions with confidence that the concept of electronic notarization is valid and acceptable in the process of recording documents in the public record

Notary Best Practices for Recordable Documents Whether the document is on paper or in electronic form, the notary’s essential function is the same
State Notary Acknowledgment Expectations Listing of state notary laws

 

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