PRIA Resource Library

All PRIA publications are archived in the Resource Library and retrievable by entering key words for the topic you are researching.  Conference presentations are found in the members-only section of the website.  Please contact Stevie Kernick with any questions about the Resource Library. 
 

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Archival, Backup and Disaster Recovery 
Disaster Preparedness: An Imperative for Good Governance
Chapter Two: Source Document Microfilming
Film and Digital Imaging Standards
The standards are listed in separate tabs. Click on each to see: the standard number, a brief description, the URL where they can be purchased, and the last date checked for a revision date.
Microfilm: Disaster Solution or Simmering Disaster?
Presentation by Jim Harper, workgroup co-chair, at NACRC Annual Conference, July 2011.
Recording Electronic Images on Roll Microfilm, A Best Practices White Paper
As electronic imaging technology has replaced microfilm systems, new methods of recording images on microfilm have emerged.
Microfilm for Land Records
November 2016
Chart of states and microfilm practices
Are Land Records Permanent
August 2018
Chart of all 50 states and the statutes referencing permanent status of land records.
Business Processes and Procedures 
How To Get Ready for eRecording - Recorders' Guide
Business Processes & Procedures Committee, July 2009
How To Get Ready for eRecording - Submitters' Guide
Business Processes & Procedures Committee, July 2009
Recording Jurisdiction Identifiers
Uniform Numbering Work Group, October 2012
RJID Numbers by Jurisdiction
RJID Code, Recording Jurisdictions, Codes, September 2015
Real Estate Document Formatting
January 2016
Real estate document, document formatting
Sample Chart A - Determining Predictable Recording Fees
January 2017
An excel spreadsheet (A) to gather data for analyzing the effects of predictable recording fees.
Sample Chart B - Determining Predictable Recording Fees
January 2017
An excel spreadsheet (B) to gather data for analyzing the effects of predictable recording fees.
PIN Requirement Survey
January 2019
Conference Presentations 
GIS 101 - GIS/Land Records Integration
GIS Work Group, February 2015
GIS 201 - GIS/Land Records Integration
GIS Work Group, February 2015
PRIA First-Timer Primer
February 2015
Electronic Signature and Records Association
Stephen Bisbee, February 2015
PRIA GIS Survey Slides
GIS Work Group, February 2015
PREP - Redaction Best Practices
Records Access and Privacy Policy Committee, May 2015
2016 Annual Conference - Cybersecurity
Tom Clerici, Freedom Mortgage, August 2016
eRecording eXcellence 
eNotes Are Legal
ESRA, ALTA and MISMO
eRecording Document Volume Survey - 2016 Results
August 2018
2016 eRecording data based on survey of all eRecording counties.
Governance Documents 
PRIA Style Guide
December 2014
Operating Rules
Governance Committee, September 2018
PRIA Glossary & Acronyms
March 2019
PRIA Consolidated Glossary of commonly used terms relating to property records.
Project Request Form
May 2019
This document can be used to submit an idea for a new work project to the Board of Directors.
Notary 
Notary Acknowledgement Expectations (by state)
June 2011
Chart of state notary acknowledgement expectations published in 2011.
Notary Best Practices
Notary Taskforce, March 2012
Notary Best Practices for Recordable Documents "best practices" described in this paper are for notaries who handle recordable documents and for commissioning authorities who appoint, oversee and discipline notaries. PRIA also strongly encourages statutory support of notarial principles and practices that ensure the integrity of the real property conveyance process.
Real Property Law and Legal Issues 
Uniform ElectronicTransactions Act
Uniform Law Commission, August 1999
Uniform Real Property Electronic Recording Act
Uniform Law Commission, August 2004
PRIA Position Paper on URPERA
URPERA Work Group, October 2005
URPERA Enactment and eRecording Standards Implementation Guide
January 2006
The Uniform Real Property Electronic Recording Act (URPERA) provides you with a legislative option to enable eRecording in a way that results in adopting standards that meet the needs of your state and locality and, at the same time, that are consistent with those used in other states.
URPERA State-by-State Guide
Real Property Law and Legal Issues Committee, March 2015
Best Practices for Certifying Copies for Land Records
Certified Copies Work Group, March 2016
A set of Best Practices for Certifying Copies for Land Records.
State Statutes Research - Certified Copies
March 2016
Research of state statutes as a precursor for drafting best practices for certifying copies for land records.
Records Access and Privacy Policy 
Included access to bulk records, redaction and privacy policy, legislator education
Access to and Sale of Records in Bulk
Bulk Records Access Work Group
This paper exams the history and practices of providing access to, and the sale in bulk of, land records in the United States. Land records are considered a sub-set of public records.
Social Security Number and Privacy Policy Model Act
Records Access and Privacy Policy Committee, July 2006
Redaction Best Practices
December 2014
Technology 
GIS and Land Records Integration Facts
GIS Work Group, March 2011
Facts about integrating land records and GIS
Technology Fund Fees
April 2018
Updated 04/07/2018
Standards and Best Practices 

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