PRIA Resource Library
All PRIA publications are archived in the Resource Library and retrievable by entering key words for the topic you are researching. Conference presentations are found in the members-only section of the website. Please contact Stevie Kernick with any questions about the Resource Library.
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Disaster Preparedness: An Imperative for Good Governance
Chapter Two: Source Document Microfilming
Archival, Backup & Disaster Recovery Committee, Progress Report #1
Our committee is currently addressing the preservation of recorded permanent records that result from real property transactions.
Film and Digital Imaging Standards
The standards are listed in separate tabs. Click on each to see: the standard number, a brief description, the URL where they can be purchased, and the last date checked for a revision date.
Microfilm: Disaster Solution or Simmering Disaster?
Presentation by Jim Harper, workgroup co-chair, at NACRC Annual Conference, July 2011.
Recording Electronic Images on Roll Microfilm, A Best Practices White Paper
As electronic imaging technology has replaced microfilm systems, new methods of recording images on microfilm have emerged.
Archival, Backup & Disaster Recovery Committee, Consolidated Standards and Best Practices Workbook
The worksheets in this Excel workbook contain technical reports, standards and information resources that will be helpful to those who are looking to improve their microfilm or digital imaging processes and procedures.
Asset Management - An Imperative for Good Government, Chapter One, REVISED
Chapter One of the Disaster Preparedness series, revised in May 2015
Microfilm for Land Records
Chart of states and microfilm practices
Are Land Records Permanent
Chart of all 50 states and the statutes referencing permanent status of land records.
Real Estate Document Formatting
Real estate document, document formatting
Sample Chart A - Determining Predictable Recording Fees
An excel spreadsheet (A) to gather data for analyzing the effects of predictable recording fees.
Sample Chart B - Determining Predictable Recording Fees
An excel spreadsheet (B) to gather data for analyzing the effects of predictable recording fees.
2017 Winter Symposium - Business Meeting
A State of the Association address by President Mark Ladd.
Indian River County Hosts eRecording Expo
Indian River County, FL, hosted an eRecording Expo in November 2015
eRecording Document Volume Survey - 2016 Results
2016 eRecording data based on survey of all eRecording counties.
PRIA Glossary & Acronyms
Consolidated glossary for terminology used in all PRIA work products beginning in June 2016 and updated periodically.
Notary Acknowledgement Expectations (by state)
Chart of state notary acknowledgement expectations published in 2011.
Notary Best Practices
Notary Best Practices for Recordable Documents "best practices" described in this paper are for notaries who handle recordable documents and for commissioning authorities who appoint, oversee and discipline notaries. PRIA also strongly encourages statutory support of notarial principles and practices that ensure the integrity of the real property conveyance process.
Best Practices for Certifying Copies for Land Records
A set of Best Practices for Certifying Copies for Land Records.
State Statutes Research - Certified Copies
Research of state statutes as a precursor for drafting best practices for certifying copies for land records.
Included access to bulk records, redaction and privacy policy, legislator education
Access to and Sale of Records in Bulk
This paper exams the history and practices of providing access to, and the sale in bulk of, land records in the United States. Land records are considered a sub-set of public records.
How a Bill Becomes a Law
Learn how a bill becomes a law in all 50 states.
GIS and Land Records Integration Facts
Facts about integrating land records and GIS
Technology Fund Fees
Updated 04/07/2018
eRecording Business Requirements
Describes the business requirements to allow for the eRecording of electronic recordable instruments in common electronic document formats such as MISMO SMART Doc®, eSigned PDF and Adobe Intelligent Document Format, and Microsoft® Word with embedded-XML.
Portals White Paper
This paper is intended to reach an audience that includes Recorders, Submitters, and those aspiring to create an eRecording portal. This paper will cover a variety of topics including desirable characteristics for not only the private eRecording portals, but the intergovernmental eRecording portals, as well as various structures for eRecording portals themselves.
Models of eRecording - A Continuum of eRecording
The evolution from three models of eRecording to a continuum of models
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