Resources
Quick Links
Technology Standards and Supporting Documentation
| eRecording Business Requirements | Business requirements to allow for eRecording |
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A Continuum of Electronic Recording Updated |
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Position Statement |
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eRecording XML Standards |
PRIA has posted an updated version of their eRecording XML standards.The updated DTD’s are being released as version 2.4.1. The update consists of mostly technical corrections that were uncovered during the drafting of the Implementation Guide. Anyone who had downloaded version 2.4 has been notified by email of the update. |
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eRecording XML Implementation Guide |
This implementation guide should be used as a guidance in adopting and implementing the PRIA eRecording DTDs. |
| Electronic Recording Security Considerations | Because security issues vary widely between organizations based on numerous factors, this document is not intended to provide a blanket analysis that can be utilized without further effort. Rather it is intended to provide guidance as to the types of issues that need to be considered as part of a comprehensive security analysis. It also attempts to provide a sample methodology that can be utilized by organizations as a self-assessment tool. |
Topical White Papers
(papers that are educational but don't advocate a position or business practice)
| e-Document Index Data |
PRIA Position Paper: e-Document Index Data Adopted by the PRIA Board on March 28, 2012 |
| Questions and Answers for Recorders about Land Records and GIS Integration | Questions and Answers for Recorders about Land Records and GIS Integration. |
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How To Get Ready for eRecording - Recorders |
A step-by-step for implementation of an eRecording system by recorders. |
| How To Get Ready for eRecording - Submitters | A guide for submitters in preparing for eRecording. |
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Privacy and Public Land Records: Making Practical Policy. PRIA finalized on January 4, 2006. |
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Essential Notary Standards and Principles in the Recording Process |
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It is the position of PRIA and the EFSC that the Uniform Electronic Transactions Act (UETA) as reported by the National Conference of Commissioners on Uniform State Law (NCCUSL) as enacted in Florida (the Florida UETA) permits the recordation of Scanned Documents in the state, as Scanned Documents are electronic records under Florida law. |
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A state-by-state compilation of Redaction Laws with statues noted, as available. |
Best Practice White Papers
(papers that advocate a business practice)
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This paper examines the history and practices of providing access to, and the sale in bulk of, land records in the United States. Land records are considered a subset of public records. |
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As electronic imaging technology has replaced microfilm systems, new methods of recording images on microfilm have emerged. |
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Final White Paper On “First Page Indexing Requirements”, Proposed National Standard |
Introduced for comment at the Milwaukee, WI conference July 10th, 2003. |
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Model Statute for the Military Discharge Paper (DD214) Confidentiality Problem |
Addressing The Military Discharge Paper Confidentiality Problem -Suggested Statutory Language Based on a Review of Current Statutes Model Statute | State Statutes |
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Indexing Report and Appendixes |
Indexing of Grantor/Grantee Names By Land Recording Offices- A Review and Recommendations FINAL. This paper is designed not only to provide recording offices with recommended standards, but also to educate private industry as to the best practices in the use of names in documents, so that document preparers will enter names in ways that can be more accurately indexed in land recording and title plant systems. Reports Final | Appendixes |
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Notary Best Practices |
Notary Best Practices for Recordable Documents “best practices” described in this paper are for notaries who handle recordable documents and for commissioning authorities who appoint, oversee and discipline notaries. PRIA also strongly encourages statutory support of notarial principles and practices that ensure the integrity of the real property conveyance process. |
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This is the 4th and final version of the Task Force's 2nd White Paper. This paper represents the collaborative efforts of the public and private participants of the Task Force and took over 14 months of dialogue and comments to reach this final version. It's a fine example of what the Task Force is capable of publishing for the betterment of the property record's industry. |
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Social Security Number and Privacy Protection Act (SSNAPP ACT) |
Model legislation to address personally identifiable information on documents and web-based records |
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Disaster Preparedness: Asset Management |
Chapter One: Asset Management - The Foundation of a Disaster Recovery Plan |
Model Legislation
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Social Security Number and Privacy Protection Act (SSNAPP ACT) |
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Model Statute for the Military Discharge Paper (DD214) Confidentiality Problem |
Addressing The Military Discharge Paper Confidentiality Problem -Suggested Statutory Language Based on a Review of Current Statutes Model Statute | State Statutes |
