PRIA Resource Library

 

Welcome to the PRIA Resource Library. We hope that you will find the information on this page helpful. Please contact Stevie Kernick if you have any questions or concerns in regards to the library.
 

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Technology Standards and Supporting Documentation 
eRecording Business Requirements
PRIA Business and Technical Requirement Work Group and MISMO
Describes the business requirements to allow for the eRecording of electronic recordable instruments in common electronic document formats such as MISMO SMART Doc®, eSigned PDF and Adobe Intelligent Document Format, and Microsoft® Word with embedded-XML.
Portals White Paper
Business Requirement Work Group
This paper is intended to reach an audience that includes Recorders, Submitters, and those aspiring to create an eRecording portal. This paper will cover a variety of topics including desirable characteristics for not only the private eRecording portals, but the intergovernmental eRecording portals, as well as various structures for eRecording portals themselves.
Models of eRecording - A Continuum of eRecording
PRIA Technology Committee Business Requirements Work Group
The evolution from three models of eRecording to a continuum of models
URPERA Position Paper
URPERA Work Group
PRIA Positon Paper
XML Standards V. 3
Technology Committee
Archival, Backup and Disaster Recovery 
Disaster Preparedness: An Imperative for Good Governance
Chapter Two: Source Document Microfilming
Archival, Backup & Disaster Recovery Committee, Progress Report #1
Our committee is currently addressing the preservation of recorded permanent records that result from real property transactions.
Disaster Preparedness: An Imperative for Good Governance
Chapter One: Asset Management - The Foundation of a Disaster Recovery Plan
Film and Digital Imaging Standards
The standards are listed in separate tabs. Click on each to see: the standard number, a brief description, the URL where they can be purchased, and the last date checked for a revision date.
Microfilm: Disaster Solution or Simmering Disaster?
Presentation by Jim Harper, workgroup co-chair, at NACRC Annual Conference, July 2011.
Recording Electronic Images on Roll Microfilm, A Best Practices White Paper
As electronic imaging technology has replaced microfilm systems, new methods of recording images on microfilm have emerged.
Archival, Backup & Disaster Recovery Committee, Consolidated Standards and Best Practices Workbook
The worksheets in this Excel workbook contain technical reports, standards and information resources that will be helpful to those who are looking to improve their microfilm or digital imaging processes and procedures.
NARA Word of the Week Series
National Archivesand Records Administration, July 2013
Governance Documents 
PRIA Strategic Planning
Board of Directors
2013-15 Strategic Plan initiated in October 2012 and finalized in April 2013.
eRecording eXcellence 
eNotes Are Legal
ESRA, ALTA and MISMO
Technology 
eRecording Models, Continum, Profiles
Technology Committee, Business Requirements Work Group, May 2014
Business Processes and Procedures 
Model Statute Military Discharge
Business Processes & Procedures Committee
Article Nine, Recorders
Business Processes & Procedures, December 1998
How To Get Ready for eRecording - Recorders' Guide
Business Processes & Procedures Committee, July 2009
How To Get Ready for eRecording - Submitters' Guide
Business Processes & Procedures Committee, July 2009
eDocument Index Data
Business Processes & Procedures Committee, April 2012
Recording Jurisdiction Identifiers
PRIA: The Uniform Numbering Workgroup, October 2012
The RJID standard provides a readily understood clarity of recording jurisdiction by using existing USPS abbreviations, alphabetical sorting and numerical designation, while allowing for expandability and future changes.
Records Access and Privacy Policy 
Included access to bulk records, redaction and privacy policy, legislator education
Access to and Sale of Records in Bulk
Bulk Records Access Work Group
This paper exams the history and practices of providing access to, and the sale in bulk of, land records in the United States. Land records are considered a sub-set of public records.
How a Bill Becomes a Law
Records Access & Privacy Policy Committee, May 2013
Learn how a bill becomes a law in all 50 states.
Notary 
Notary Best Practices
Notary Taskforce
Notary Best Practices for Recordable Documents "best practices" described in this paper are for notaries who handle recordable documents and for commissioning authorities who appoint, oversee and discipline notaries. PRIA also strongly encourages statutory support of notarial principles and practices that ensure the integrity of the real property conveyance process.
Notary Acknowledgement Expectations (by state)
June 2011
Chart of state notary acknowledgement expectations published in 2011.

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